★★★★★
“Before Healthdesk, my average trial-to-member rate was 12%. With Healthdesk, it’s 33%.”
A
Aaron M.
The #1 rated Mindbody CRM & AI integration partner
The AI growth agent for Mindbody businesses.
HealthdeskAI answers your calls, texts, emails, web chats, Messenger & Instagram DMs, then books visits, sells intro offers, and follows up in Mindbody. It watches your whole funnel and tells you exactly what to optimize next.
5.0 rated on the Mindbody Partner Store
Verified Mindbody Partner
4–6× ROI in the first 30 days
P
Priya Shah 
AI
Hi! Do you guys still do the $39 intro week?
We do, and the 6pm Reformer on Wednesday just opened up. Want me to hold that spot and text you the checkout?
Yes please!
Done. Link is on its way, healthdesk.ai/c/SF-92
✓ Booked in Mindbody
✓ Intro offer sold · $39
✓ 3-touch follow-up queued
AI is composing the booking confirmation…
This month · Sunfire Pilates
$42,180
Revenue attributable to your AI agent
4.6×
ROI this month
61hrs
Staff time saved
Built for businesses running on Mindbody
01 / REVIEWS
Loved by gyms, studios, salons, and spas running on Mindbody.
★★★★★
“Embedding the chatbot in our app improved members NPS from –20 to 40 within 2 months at our clubs.”
M
Mike F.
★★★★★
“We used Healthdesk for our Facebook ads and reduced our cost per lead by 25%.”
V
Vince R.
★★★★★
“With Healthdesk, we’ve cut down response times from hours to less than 5 minutes.”
M
Mario Z.
★★★★★
“I was skeptical at first, but I’m getting 10× more website leads using Healthdesk AI Web Chat.”
T
Troy M.
★★★★★
“We had 28 Mindbody reviews and now we have 300. And it’s easy for my staff.”
M
Michael M.
★★★★★
“Switching to Healthdesk saved our studios $2K a month in off-shore labor costs.”
D
David B.
★★★★★
“Ads were game changers, $3 leads, ~$55 memberships, making it easy to reinvest in more.”
J
John L.
★★★★★
“The chatbot on our website gets us 30 extra new trial signups per month now.”
T
Tirrell B.
★★★★★
“As a former Loyalsnap user for close to 4 years, I highly recommend Healthdesk AI.”
S
Shawn B.
02 / Pricing
One plan.
Save with annual billing.
$149/mo
Billed monthly per location on a 12-month term.
Book a demoFor under $5/day, your front desk never closes.
- $0 setup fee
- Set up for you
- Live in a day
- Unlimited team seats
Your AI agent does all of this.
- It answers every call, text, chat, and DM.*
- It books, reschedules, and sells inside Mindbody.
- It pulls in every lead from your site, forms, and ads.
- It follows up, re-engages, and wins back the ones who left.
- It shows you what each lead source actually made you.
- It scores your funnel and tells you the one thing to fix next.
*Web chat, email, and DMs are included. Texts and calls are $50 per 1,000 segments or 60 minutes.
Add to your plan, anytime
03 / Here's the problem
Mindbody is great at running your studio.
It was never built to grow it.
Leads come from a dozen places. Calls get missed. DMs sit. Trials no-show. Staff forget to follow up. And nobody can tell you which ad actually paid the rent. Whether you live in spreadsheets all day or barely open them, none of this should be on you.
Before HealthdeskAI
Meta Ads
Google Ads
Mindbody
Gmail
Phone
Instagram DMs
Messenger
Web chat
Sheets
VM transcripts
SMS app
Ad reports
- 14 places to check before lunch
- Front-desk catches ~40% of inbound
- “Which campaign drove memberships?” → silence
With HealthdeskAI
Mindbodybooks · clients · purchases
synced
HealthdeskAIagent · inbox · funnel · ads
live
- One inbox. One funnel. One AI teammate.
- Answers, books, follows up, 24/7
- Tells you the next thing to fix, with proof
“ Studio owners don’t need another dashboard. They need an AI teammate that sees the whole funnel, and tells them what to do next.
04 / Mindbody-native
Built on Mindbody.
With the growth playbook ready to run.
Bookings, intro offers, checkouts, client history, synced both ways. Then the AI runs the playbook on top.
01
Two-way client & lead sync
Every lead, client, visit, and purchase flows both ways. No duplicate entry. No stale CRM.
02
Books, sells, and reschedules in Mindbody
The AI picks an open slot, sends a checkout link, closes the sale, and books the first class.
03
Status-aware automations
Triggers on Mindbody events: trial purchased, no-show, expired pack, membership canceled, birthday.
04
Single source of truth
CRM, inbox, pipelines, and automations stay aligned with what Mindbody actually says.
JOBS YOUR AI HANDLES
- New lead follow-upSMS · Email
- Missed-call text-backSMS · < 60s
- First-visit reminderSMS · T-3h
- No-show recoverySMS · Voice
- Expired intro reactivationVoice · SMS
05 / The agent
One AI agent across every channel,
powered by your Mindbody data.
The HealthdeskAI agent knows who it’s talking to, what happened in Mindbody, what was said on every channel, and what should happen next.
HealthdeskAI
Phonein & outbound voice
SMS2-way texting
Emailconversational
Web chatsite widget
MessengerFacebook page
InstagramDMs & story replies
Inbound
- Answers questions about classes, hours, pricing
- Qualifies leads against your offer
- Sells the intro offer & sends the checkout link
- Books the first visit in Mindbody
Outbound
- Missed-call text-back in under 60 seconds
- No-show recovery & rebooking
- Expired-trial reactivation campaigns
- Outbound voice calls for high-intent leads
In context
- Reads Mindbody client, booking & purchase history
- Knows what your team said last week
- Hands off to a human at the right moment
- Fine-tunes on every accepted reply
06 / Full-funnel intelligence
Your full funnel,
measured against real benchmarks.
Ads, Mindbody, and every conversation, one funnel scored against portfolio benchmarks. When something drifts, your Healthdesk team ships the fix. Done for you.
Funnel · Last 30 days · all locations
Above benchmark
Watch
Below standard
Ad spend
$18,420
on plan
Impressions
812,400
+11%
Clicks
14,210
CTR 1.75%
Leads
1,184
CPL $15.6
Response time
11m avg
bm <2m
Booking rate
62%
+6 pts
Show rate
71%
bm 84%
Intro purchases
418
$39 avg
First visits
297
+12%
Memberships
94
31.6% conv
Revenue
$118,440
+$24k MoM
shipped · show rate
Show rate dropped 9 pts. Your Healthdesk team added a same-day reminder SMS at T-3h. Recovered to 86%.
✓ Shipped · 11 days ago
shipped · response time
Web leads waited 11m for first reply. Your Healthdesk team turned on Instant AI SMS. Now 38 seconds.
✓ Shipped · 6 days ago
in flight · channel mix
Instagram DMs convert 2.3× better than web forms. Your team is reallocating ad spend to DM automation this week.
→ In flight
Pilatesmith · 2 locations · 90 days
$0→$21,541
11.7% of new clients engaged with the AI over text
Erase Spa NY · first 7 days
0%→58%
of inbound calls automated · 61+ hrs saved · $1.3k staffing
BR Fitness Alaska
12%→33%
trial-to-member conversion rate
F45 Long Island · 8 locations · 30 days
$0→$3,515
entirely via AI · zero staff involvement
07 / Inside the product
Every workflow in one place. Click around, it's live.
This is the real Healthdesk app. Click any sidebar item to switch screens. Inbox is where most teams live. Pipelines is where your AI puts new leads into motion.
08 / Built for your business
For fitness, wellness, and beauty running on Mindbody.
09 / FAQ
Everything you need to know.
Still have questions? Book a demo and we’ll walk you through it.
Can Healthdesk replace my CRM?
Yes, we’re an all-in-one solution that fully replaces CRMs like LoyalSnap, LoopSpark, GoHighLevel, and others.
What ROI should I expect to see?
On average, our customers see a 4–6× return on investment in the first 30 days.
Where is HealthdeskAI available?
HealthdeskAI is currently available in the United States, with plans to expand internationally in 2026.
What’s a human sales agent?
We hire, train, and manage human salespeople who are experts in Mindbody and Healthdesk software, and specialists in fitness, wellness, and beauty businesses. They sound great on the phone and are extremely effective at getting people signed up and through your door.
What hours does the human sales agent work?
The human sales agent gets alerts for new leads and calls them once a day for up to a week, during regular business hours, Monday through Friday, 9am–6pm local time. From $399/mo, covering up to 50 new leads a month.
Are the SMS and phone call rates included?
Web chat, email, and DMs are included at no extra cost. Texts and calls are bought as usage: $50 per 1,000 text segments and $50 per 60 voice minutes. A text with an image or video sends as MMS and counts as two segments.
What happens when my AI Agent doesn’t understand a question?
Your AI Agent will hand off the conversation to you and your team. You can respond via the Healthdesk Inbox.
What channels does the AI manage?
Phone calls, SMS, email, website chat, Facebook Messenger, Instagram Direct Messages, and in-app chat, with WhatsApp, Google Chat, and Apple Business Chat coming soon.
Can I choose which channels I connect?
Absolutely. Not every business wants every channel. We customize the AI to fit how you actually run.
Can I keep my current phone number?
Yes, in most cases we port your current number. If not, we set you up with a similar local number and use your existing one as the “escalation line.”
Is there an inbox app for my phone?
Yes, you can access the Team Inbox from any computer or smartphone browser.
Is there a discount for multiple locations?
Yes. The price above is per location. Volume discounts are available for more than 10 locations, so book a demo for a quote.
How much is the setup fee?
Setup is $0 and our team does it for you.
Can I cancel, downgrade, or upgrade at any time?
Monthly has no commitment: cancel any time with 30 days notice to support@healthdesk.ai. Same with add-ons. Annual runs the full 12-month term and cannot be cancelled part way through. Paying up front is non-refundable. Annual and paid-up-front terms renew for another 12 months unless you give 30 days notice before the term ends.
How long does it take to get set up?
Your account can be live in as little as 24 hours.
Is Healthdesk HIPAA compliant?
HealthdeskAI is not a HIPAA-compliant platform.
10 / FREE RESOURCE
The Mindbody Growth
Benchmark Checklist.
11 metrics. Real benchmarks from the HealthdeskAI portfolio. See where your funnel stacks up, before you book a call.
- Lead response time, booking rate, show rate, intro→member conversion
- Channel mix benchmarks (Meta · Google · IG · web · referral)
- The 6 numbers HealthdeskAI watches every morning
See what HealthdeskAI
could do for your Mindbody business.
Bring your calls, texts, emails, DMs, ads, Mindbody data, automations, and growth reporting into one AI-powered system.
Built for fitness, wellness, and beauty businesses running on Mindbody.