AI-powered CRM and lead generation for gyms & studios

We’ll create & run your ads, generate new leads, turn them into trials, and help you convert them into members.

Your first month is just $1. No contracts. Cancel anytime.

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Trusted by leading fitness brands

Fitness Club Management, LLC, dba Crunch Fitness
F45 Training Lake Norman
Town Sports International
Active Wellness
Anytime Fitness Monroe
Total Woman Gym + Spa
Frame Tempe
10 Fitness
Tremont Athletic Club
acac Fitness & Wellness

Get your first month for just $1

Select a plan below to get started. No contracts, cancel anytime.

ESSENTIAL

$299/mo

✓ AI Front Desk Agent ✨

✓ AI Reputation Agent ✨

✓ Connect SMS
✓ Connect Web Chat
✓ Connect Email
✓ Connect Facebook
✓ Connect Instagram
✓ Human-in-the-loop handoffs
✓ SMS & email alerts
✓ Team Inbox for Web & Mobile
✓ Unlimited teammate seats
✓ Roles & permissions
✓ Full conversation history
✓ Create & assign tasks
✓ Usage analytics
✓ Email, text, chat support

Advanced

$399/mo

Everything in Essential plus…

✓ AI Sales Agent ✨

✓ AI Retention Agent ✨

✓ Synced with Mindbody in realtime 
✓ Pipeline reporting
✓ Mass SMS text blasts
✓ Mass email blasts (coming soon)
✓ Segment contacts (coming soon)
✓ Auto-tag contacts (coming soon)
✓ Make & receive calls
✓ Call forwarding
✓ Custom call routing
✓ Follow up with missed calls
✓ Shift inbound calls to texts
✓ Phone support

Non-refundable setup fee required

ULTIMATE

$1199/mo

Everything in Advanced plus...

✓ Part-time human agent 🧑‍💻

✓ 20 hours per week

✓ Calls hot leads in realtime
✓ Books classes in Mindbody 
✓ Leaves contact notes
✓ Processes payments in Mindbody
✓ Processes cancelations & freezes
✓ Alerts coaches about first-timers
✓ Saves expiring class packs
✓ Prevents expired credit cards
✓ Follows up with failed auto-pays
✓ Wishes members happy birthday
✓ Follows up with voicemails
✓ Responds to online reviews

Non-refundable setup fee required

Add-ons

Select a plan above first, then add additional services on the next step.

LEAD GEN SERVICES

+$799/mo

✓ Meta Ads setup & management

✓ 2 new video & 6 static ads a month

✓ Weekly campaign optimizations
✓ Leads synced to Mindbody

Additional $1K/mo min. ad spend req.

FULL-TIME HUMAN AGENT 🧑‍💻

+$799-$1499/mo

✓ 40 hours a week

✓ 5 days a week, 8 hours a day

✓ Dedicated to your business only
✓ You set the schedule

Pricing based on the plan you select

  • Yes! We’re an all-in-one solution that fully replaces CRMs like LoyalSnap, GoHighLevel, etc.

  • We hire, train, and manage off-shore human agents who are experts in Mindbody and Healthdesk software, and specialists in health & wellness businesses. They sound great on the phone and are extremely effective at getting people signed up and in your door. They are NOT salespeople who can overcome objections. You will still need to close leads yourself once they visit your facility. Think about your VA as a 5-star hotel concierge. You won’t find as high quality VAs anywhere else.

  • You choose the days and hours that your virtual agent will work.

    • Part-time: 5 days/week x 4 hours/day = 20 hours/week

    • Full-time: 5 days/week x 8 hours/day = 40 hours/week

  • See our complete list of services here.

  • For the typical fitness studio, we expect to help close around 15 contracts per month at our minimum ad spend of $30/day (~$1K/month).

  • Yes! We include up to $50 in Twilio text and call credits. This could be higher if you run a major database reactivation campaign on a large list.

  • This depends on the level of customization required. However, the typical setup fee is a one-time fee of $799 per location and is due 24 hours prior to launching. Setup fees are non-refundable.

  • Absolutely. Not all gyms can/want to use all of our available channels, so we can customize the bot to fit your needs.

  • Yes, in most cases, we are able to port in your current phone number. If not, we will set you up with a similar, local number.

  • Easily cancel hassle-free with no questions asked. You can cancel via email, text, chat, or phone.

  • Yes! You can access the Team Inbox from any computer or smartphone browser.

  • Just let us know and we’ll cancel your subscription. No hassles. Please note that setup fees are non-refundable.

 Frequently asked questions

Don’t overpay for fragmented tools

Auto-respond to your leads and members with a bespoke AI chatbot

Give your leads, members, and guests omnichannel, concierge service around the clock without adding staff overhead

  • Provide instant and accurate answers to customer questions

  • Engage with customers on all their favorite channels

  • Automatically start conversations based on specific events

  • Balance automation with seamless human handoffs

  • Let callers switch to texting your bot before ringing your phone

Calls, texts, chats, and emails all in one unified inbox

Ditch your existing gym CRM, marketing automation tool, and phone system for Healthdesk, a one-stop-shop for your lead and member communication

  • All customer conversations in one omnichannel inbox

  • Create and assign lead follow ups until they convert

  • Track how many gym leads you're converting into members

  • Know who you're talking to without leaving Healthdesk

  • Get the word out with mass SMS marketing blasts

  • Make and receive calls from any computer or smartphone

  • Sync your contacts from Mindbody, ABC Fitness, or Daxko

  • Easily train your bot as new customer questions come up

See how Healthdesk pays for itself and more right away

  • "With Healthdesk, we've cut down response times from hours to less than 5 minutes."

    Mario Zambrano
    GM, Crunch Northridge

  • "Switching to Healthdesk saved our studios $2K a month in off-shore labor costs."

    David Blanchard
    Owner, F45 Lake Norman

  • "We used Healthdesk for our Facebook ads and reduced acquisition costs by 25%."

    Vince Rotondo
    Owner, Anytime Fitness Monroe

  • "Embedding the chatbot in our app improved members NPS from -20 to 40."

    Mike Fabrico
    CIO, Town Sports

  • "I was skeptical at first, but I'm getting 10x more website leads using Healthdesk Web Chat."

    Troy Macfarland
    Co-Owner, Core Fitness Fargo

  • "We respond to texts, social posts, and emails from customers within 5 minutes."

    Melissa Wathen
    GM, The Club

  • "The bot handles nearly all of our inbound customer messages for both locations."

    Daron Mitchell
    GM, Tremont Athletic

  • "We had 28 Mindbody Reviews and now we have 300. And it's easy for my staff."

    Michael Martinez,
    Owner, Frame Tempe

  • "Before Healthdesk, my average retention was 12%. Now it's 33% from trial to paid."

    Aaron Miller
    Owner, BR Fitness

  • "The chatbot on our website got us 30 extra new trial signups per month!"

    Tirrell Blocker
    GM, Athletic Society

Read customer stories

It’s risk-free and easy to set up

Start your free 30-day trial

What industry leaders are saying about Healthdesk

  • “HealthdeskAI is next, next level for the health club industry.”

    Troy Macfarland

  • “HealthdeskAI is the world's most advanced chatbot for gyms."

    Michael Fabrico

  • “It's absolutely jaw-dropping what Healthdesk can do for fitness centers.”

    Adam Lowe

  • “The HealthdeskAI chatbot is changing how studios operate in a big way.”

    Chris Patton