★★★★★
“Embedding the chatbot in our app improved member NPS from −20 to 40 within 2 months at our clubs.”
M
Mike F.
Built for fitness clubs running on Mindbody
The AI growth agent for fitness club chains.
HealthdeskAI answers every call, text, email, DM, and web chat across every club location — then books tours, sells trial passes in Mindbody, and follows up with every lead. Your AI teammate keeps the membership pipeline moving across all your clubs 24/7.
5.0 rated on the Mindbody Partner Store
Verified Mindbody Partner
4–6× ROI in the first 30 days
D
Daniela Cruz 
AI
Hi — does this membership work at all your clubs?
Yes, your membership is valid at all 4 locations. Want me to book your tour at the downtown club for Saturday 10am? I'll text you the check-in link.
Perfect, yes
Done. Link is on its way — healthdesk.ai/c/SF-92
✓ Tour booked in Mindbody
✓ Multi-club access confirmed
✓ 3-touch follow-up queued
AI is composing the tour confirmation…
This month · Town Sports International
$42,180
Revenue attributable to your AI agent
4.6×
ROI this month
61hrs
Staff time saved
Built for businesses running on Mindbody
01 / REVIEWS
Loved by gyms, studios, salons, and spas running on Mindbody.
★★★★★
“Embedding the chatbot in our app improved members NPS from –20 to 40 within 2 months at our clubs.”
M
Mike F.
★★★★★
“We used Healthdesk for our Facebook ads and reduced our cost per lead by 25%.”
V
Vince R.
★★★★★
“With Healthdesk, we’ve cut down response times from hours to less than 5 minutes.”
M
Mario Z.
★★★★★
“I was skeptical at first, but I’m getting 10× more website leads using Healthdesk AI Web Chat.”
T
Troy M.
★★★★★
“We had 28 Mindbody reviews and now we have 300. And it’s easy for my staff.”
M
Michael M.
★★★★★
“Switching to Healthdesk saved our studios $2K a month in off-shore labor costs.”
D
David B.
★★★★★
“Ads were game changers — $3 leads, ~$55 memberships, making it easy to reinvest in more.”
J
John L.
★★★★★
“The chatbot on our website gets us 30 extra new trial signups per month now.”
T
Tirrell B.
★★★★★
“As a former Loyalsnap user for close to 4 years, I highly recommend Healthdesk AI.”
S
Shawn B.
02 / PRICING
One platform.
Three plans. No surprises.
Start with the Mindbody AI foundation. Add growth automation. Layer in managed acquisition when you’re ready. All plans include unlimited team seats.
Core
Mindbody AI foundation
$299/mo
Book a demo
- Mindbody integration · 2-way sync
- AI Agent · SMS · Email · Chat · DMs
- Unified Inbox & team takeover
- Pipelines & tasks
- Funnel analytics
Growth
Growth automation layer
$399/mo
Book a demo
- Everything in Core
- Automations & AI jobs
- Contact lists & segments
- Email & SMS blasts
- VoIP phone service
Most popular
Ultimate
Managed acquisition
$599/mo
Book a demo
- Everything in Growth
- Meta or Google Ads management
- Leads synced to Mindbody
- Conversion tracking
- Monthly optimizations · priority support
Add to any plan, anytime
Human Sales Agentsfrom $399/mo
Trained, bilingual closers who call leads instantly during business hours. Hired, trained, and managed by Healthdesk.
Website AEOfrom $399
Answer-engine optimization for AI search. We optimize one landing page in 3 business days to surface in ChatGPT, Claude, Gemini, etc.
Websitefrom $999
An optimized landing page launched on your domain within 5 business days. Conversion-tuned for your offer.
AI Voice Agent ↗from $399/mo
Inbound & outbound voice powered by your Mindbody data. Records, transcribes, and summarizes into the Inbox.
Lead Connector ↗from $39/mo
Sync leads from Meta, Google, websites, partners — anywhere — into Mindbody and trigger automations.
Human Admin Supportfrom $399/mo
Real teammates behind your AI for front-desk, scheduling, and member-support overflow.
Plan prices are per single location. Multi-location discounts apply — schedule a demo for a custom quote.
One-time setup fee: $0.04 per Mindbody contact (e.g. 10k contacts = $400).
One-time setup fee: $0.04 per Mindbody contact (e.g. 10k contacts = $400).
Compare plans, line by lineclick to expand
Full feature matrix coming in the demo.
03 / Here's the problem
Mindbody is great at running your studio.
It was never built to grow it.
Multi-location club leads come from every channel and every property — Meta ads, Google ads, club walk-ins, web chats, member referrals. One front desk can't answer for four locations. Calls bounce. Tours no-show. Your team needs one inbox that sees every lead at every club.
Before HealthdeskAI
Meta Ads
Google Ads
Mindbody
Multi-location
Member NPS
Tours by club
Free trial passes
Member referrals
Billing escalations
Class schedules
Floor staff
VM transcripts
- 14 places to check before lunch
- Front-desk catches ~40% of inbound
- “Which campaign drove memberships?” → silence
With HealthdeskAI
Mindbodybooks · clients · purchases
synced
HealthdeskAIagent · inbox · funnel · ads
live
- One inbox. One funnel. One AI teammate.
- Answers, books, follows up — 24/7
- Tells you the next thing to fix, with proof
“ Studio owners don’t need another dashboard. They need an AI teammate that sees the whole funnel — and tells them what to do next.
04 / Mindbody-native
Built on Mindbody.
With the growth playbook ready to run.
Bookings, intro offers, checkouts, client history — synced both ways. Then the AI runs the playbook on top.
01
Two-way client & lead sync
Every lead, client, visit, and purchase flows both ways. No duplicate entry. No stale CRM.
02
Books, sells, and reschedules in Mindbody
The AI picks an open slot, sends a checkout link, closes the sale, and books the first class.
03
Status-aware automations
Triggers on Mindbody events: trial purchased, no-show, expired pack, membership canceled, birthday.
04
Single source of truth
CRM, inbox, pipelines, and automations stay aligned with what Mindbody actually says.
JOBS YOUR AI HANDLES
- Multi-club tour bookingSMS · Web chat
- Missed-call text-backSMS · < 60s
- Trial pass activationSMS · IG DM
- Lapsed-member reactivationVoice · SMS
- Cross-club class sellsEmail · SMS blast
05 / The agent
One AI agent across every channel,
powered by your Mindbody data.
The HealthdeskAI agent knows who it’s talking to, what happened in Mindbody, what was said on every channel — and what should happen next.
HealthdeskAI
Phonein & outbound voice
SMS2-way texting
Emailconversational
Web chatsite widget
MessengerFacebook page
InstagramDMs & story replies
Inbound
- Answers questions about classes, hours, pricing
- Qualifies leads against your offer
- Sells the intro offer & sends the checkout link
- Books the first visit in Mindbody
Outbound
- Missed-call text-back in under 60 seconds
- No-show recovery & rebooking
- Expired-trial reactivation campaigns
- Outbound voice calls for high-intent leads
In context
- Reads Mindbody client, booking & purchase history
- Knows what your team said last week
- Hands off to a human at the right moment
- Fine-tunes on every accepted reply
06 / Full-funnel intelligence
Your full funnel,
measured against real benchmarks.
Ads, Mindbody, and every conversation — one funnel scored against portfolio benchmarks. When something drifts, your Healthdesk team ships the fix. Done for you.
Funnel · Last 30 days · all locations
Above benchmark
Watch
Below standard
Ad spend
$18,420
on plan
Impressions
812,400
+11%
Clicks
14,210
CTR 1.75%
Leads
1,184
CPL $15.6
Response time
11m avg
bm <2m
Booking rate
62%
+6 pts
Show rate
71%
bm 84%
Intro purchases
418
$39 avg
First visits
297
+12%
Memberships
94
31.6% conv
Revenue
$118,440
+$24k MoM
shipped · show rate
Show rate dropped 9 pts. Your Healthdesk team added a same-day reminder SMS at T-3h. Recovered to 86%.
✓ Shipped · 11 days ago
shipped · response time
Web leads waited 11m for first reply. Your Healthdesk team turned on Instant AI SMS. Now 38 seconds.
✓ Shipped · 6 days ago
in flight · channel mix
Instagram DMs convert 2.3× better than web forms. Your team is reallocating ad spend to DM automation this week.
→ In flight
Town Sports International
−20→+40
member NPS lifted in 2 months — Mike F.
Crunch Fitness Northridge
Hours→< 5 min
response time cut from hours to under 5 minutes — Mario Z.
Anytime Fitness Monroe
Cost per lead→−25%
managed Meta ads reduced CPL by 25% — Vince R.
BR Fitness Alaska
12%→33%
trial-to-member conversion rate — Aaron M.
07 / Inside the product
Every workflow in one place. Click around — it's live.
This is the real Healthdesk app. Click any sidebar item to switch screens. Inbox is where most teams live. Pipelines is where your AI puts new leads into motion.
09 / FAQ
Everything you need to know.
Still have questions? Book a demo and we’ll walk you through it.
Does HealthdeskAI support multi-location fitness clubs on Mindbody?
Yes. The AI knows every club in your Mindbody account and routes leads, tours, and bookings to the right location. Multi-location accounts also qualify for custom volume discounts — book a demo for an exact quote.
Can the AI lift our member NPS like Town Sports?
Yes. Embedding the AI chat in your app or member portal gives every member instant answers 24/7 — Town Sports lifted member NPS from −20 to +40 in 2 months after embedding HealthdeskAI.
Can Healthdesk replace my CRM?
Yes — we’re an all-in-one solution that fully replaces CRMs like LoyalSnap, LoopSpark, GoHighLevel, and others.
What ROI should I expect to see?
On average, our customers see a 4–6× return on investment in the first 30 days.
Where is HealthdeskAI available?
HealthdeskAI is currently available in the United States, with plans to expand internationally in 2026.
What’s a human sales agent?
We hire, train, and manage human salespeople who are experts in Mindbody and Healthdesk software, and specialists in fitness, wellness, and beauty businesses. They sound great on the phone and are extremely effective at getting people signed up and through your door.
What hours does the human sales agent work?
The human sales agent gets alerts for new leads and will call them instantly during regular business hours, Monday through Friday, 9am–6pm local time.
Are the SMS and phone call rates included?
Yes — you get unlimited one-on-one calls and texts. The Growth plan also includes up to 5,000 SMS segments and 20,000 email sends per month.
What happens when my AI Agent doesn’t understand a question?
Your AI Agent will hand off the conversation to you and your team. You can respond via the Healthdesk Inbox.
What channels does the AI manage?
Phone calls, SMS, email, website chat, Facebook Messenger, Instagram Direct Messages, and in-app chat — with WhatsApp, Google Chat, and Apple Business Chat coming soon.
Can I choose which channels I connect?
Absolutely. Not every business wants every channel. We customize the AI to fit how you actually run.
Can I keep my current phone number?
Yes — in most cases we port your current number. If not, we set you up with a similar local number and use your existing one as the “escalation line.”
Is there an inbox app for my phone?
Yes — you can access the Team Inbox from any computer or smartphone browser.
Is there a discount for multiple locations?
Yes. The prices listed above are for a single location. Multi-location accounts get custom discounts based on volume — book a demo for an exact quote.
How much is the setup fee?
A one-time fee of $0.04 per contact in your Mindbody database. A database of 10,000 contacts is a $400 setup fee.
What if I want to run more than $600/mo in ads?
The $599/mo Ultimate plan covers up to $600 in ad spend (total $1,199/mo). For ad spend above $600/mo, the formula is $599 + (monthly ad spend − $599) × 30%. Example: $2,000 in ad spend → Healthdesk fee $1,019.30, total $3,019.30.
What if I want to run ads on both Meta and Google?
For two platforms the Healthdesk fee is $799/mo, covering up to $800 in ad spend. Above $800/mo, the formula is $799 + (monthly ad spend − $799) × 30%.
Can I cancel, downgrade, or upgrade at any time?
Easily — no contracts, no hassle. Email support@healthdesk.ai with 30 days notice.
How long does it take to get set up?
Your account can be live in as little as 24 hours.
Is Healthdesk HIPAA compliant?
HealthdeskAI is not a HIPAA-compliant platform.
10 / FREE RESOURCE
The Mindbody Growth
Benchmark Checklist.
11 metrics. Real benchmarks from the HealthdeskAI portfolio. See where your funnel stacks up — before you book a call.
- Lead response time, booking rate, show rate, intro→member conversion
- Channel mix benchmarks (Meta · Google · IG · web · referral)
- The 6 numbers HealthdeskAI watches every morning
See what HealthdeskAI
could do for your fitness club business on Mindbody.
Bring every call, text, email, DM, and web chat across every club into one AI-powered system that knows your full Mindbody member base.
Built for fitness, wellness, and beauty businesses running on Mindbody.
